HOA Board

The business and affairs of the Residential Association shall be managed by the Executive Board (Board or HOA Board) or by such committees as the Board may establish. The following summarizes the key provisions of the Declaration and Bylaws regarding HOA Board processes and procedures.

The current Board members are listed at the end of this text.

HOA Mission: “To enhance and preserve the quality of life, sense of community and property values by maintaining our common areas, upholding our Declarations and By-Laws, and promoting initiatives and capital improvements that benefit the greater good of the community.”

Annual Meeting: The annual meeting, open to all members, shall be held in the fourth quarter of each calendar year. Notice of starting time, place and agenda shall be given at least 10 days prior to the meeting and not more than 30 days prior to the meeting. The Executive Board shall be elected at the annual meeting and the Members shall transact such other business as may properly come before them. If the annual meeting does not achieve a quorum or is not held, a substitute annual meeting will be called.

Quorum: For a vote on any matter to be valid, a quorum of 50% of the total voting power in the Residential Association must be present in person, by proxy or virtually.

Advance Notice: Members shall receive advance notice of any item on the agenda for which an official meeting is called along with sufficient information to make an informed decision regarding any proposed amendment(s) to the Declaration of Bylaws, any budget changes and any proposal to remove a director.

Special Meetings: Special meetings of the members may be called by the Board President, a majority of the Executive Board, or by Owners having not less than 20% of the votes in the Residential Association. Notice of starting time, place and agenda shall be given at least 7 days prior to the meeting and not more than 30 days prior to the meeting. The business to be acted upon at all Special Meetings shall be confined to the subjects stated in the notice of such meeting.

Action Without a Meeting: Any action which may be taken at a meeting of Members may be taken without a meeting by written consent provided notice is sent to all Members not less than 7 days prior to commencing the circulation of the action for written consent.

Informational Meeting: The Board may hold informational meetings for communication and discussion as the Board may decide. No quorum shall be required or called and no official business of the Board shall be enacted.

Voting Power: Each member’s vote shall equal its Common Elements Interest in the Residential Condominium.

Executive Board (Board): The Board is composed of three members; elected by secret ballot; at the annual meeting; for a term of one year. The Board shall elect its officers; Chair, Vice-Chair and Secretary-Treasurer. The Directors designated as Chair and Vice Chair shall also serve as Directors on the Executive Board of the Master Association. There shall be no compensation other than approved, budgeted, out-of-pocket expenses incurred. Removal, with or without cause, requires at least 67% vote at a meeting at which a quorum is present.

Executive Board Meetings: Board meetings may be held, without notice, as may be determined by the Board. Special meetings may be called by any Board member upon not less than 7 days notice to the other Board members. The Board may take any action in the absence of a meeting by written approval of all Board members.

Powers and Duties: The Board shall exercise all powers and duties for the administration of the affairs of the Residential Condominium as exercisable by the Executive Board in the Declaration, the Articles of Incorporation, the Bylaws and the North Carolina Condominium Act.

Board Operations: It is not practical for the Board to survey residents or seek approval for every action or decision of the Board. The reason for having a Board is for the Board to represent the owners and act in the best interests of the majority of owners. The Board welcomes respectful comments, suggestions and participation by owners advocating for, against or modifying a Board decision.

Amendments to the Declaration(s) and Bylaws: Amendments to the Residential Declaration or Master Declaration requires approval of 67% of the allocated votes of the respective Association. Amendments to the Bylaws requires 100% approval.

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HOA Board